Time Management Ninja Podcast #18 – 12 Tips for Better Email Communication

Write Better Emails for Better Results


Welcome to the Time Management Ninja Podcast, Episode #18.

Today’s episode is being more productive with your email. You don’t have to spend as much time in your inbox and can get better results.

Listen to today’s episode to hear 12 tips for better email communication.

May 11, 2018 by Time Management Ninja

Time Management Ninja #18 – 12 Tips for Better Email Communication

Don’t forget to add the TMN Podcast to your favorite podcast app. As well, if you download the Anchor.fm app to your phone… you can “call in” and ask me your questions about productivity and time management. I’d love to hear your questions, topics, and feedback.

Here is the list of tips in today’s podcast…

12 Tips for Better Email Communication:

  1. Check Your Email Sparingly
  2. No Silly Subject Lines
  3. The More Your Send, the More You Receive
  4. Write Your Email Backwards
  5. Limit Your Messages to 5 Lines
  6. Use Other Communication Methods when Appropriate
  7. Don’t Copy Extra People
  8. You Don’t Have to Respond to them All
  9. Avoid Fancy Fonts, Colors, and Signatures
  10. Never Read Email Before Bed or Before Breakfast
  11. Don’t Read Your Email, Act on it!
  12. Avoid Playing Email Ping-Pong


Time Management Ninja Podcast #13 – Top iPhone Productivity Apps

The Top Apps that Keep Me Productive on the Go


Welcome to the Time Management Ninja Podcast, Episode #13.

Today’s episode is about the Top iPhone Productivity Apps.

Change things up a little in today’s podcast. Instead of tips, I have productivity tools to share. Specifically, productivity apps that I use on my iPhone.

Listen to today’s episode to learn about my 12 most-used productivity apps.

Time Management Ninja #13 by Time Management Ninja | Anchor – The easiest way to make a podcast

The Top 12 Productivity Apps I Use on My iPhone

Don’t forget to add the TMN Podcast to your favorite podcast app. As well, if you download the Anchor.fm app to your phone… you can “call in” and ask me your questions about productivity and time management. I’d love to hear your questions, topics, and feedback.

Here is the list of apps in today’s podcast…

Top 12 Productivity Apps That I Use on My iPhone:

  1. Things
  2. Fantastical
  3. Apple Notes
  4. Contacts
  5. Trello
  6. Spark Email
  7. Slack
  8. Messages
  9. Scanner Pro
  10. Habit List
  11. PCalc
  12. Ulysses



TMN Podcast #1 – iPhone X Review

I have been asked for a long time about starting a Time Management Ninja podcast.

This past weekend, I recorded a first episode with my friend Ken.

It is a casual chat about the new iPhone X. We are both die-hard Apple users, so if you want to hear some details about FaceID, the new screen, and even the UI tweaks then take a listen.

I am using Anchor.fm for my podcasting platform. It is unique in that not only can I publish podcast episodes, but you as listeners can actually “call in” and leave messages and questions to my channel.

Check out my TMN channel here.

Download the Anchor.fm app for your phone and you will be able to listen to my TMN postings. Today, is all about the iPhone X, but future episodes will be about other productivity topics including: time management, organization, and goal planning.

You can also add the podcast to your traditional podcast apps. The podcast episodes will be listed in the traditional iTunes and Google Play directories.

Anchor – Time Management Ninja

Listen to Anchor audio from Time Management Ninja: Craig Jarrow’s Time Management Ninja… productivity, technology, and organization tips.

I’d love to hear your feedback. And by all means get on Anchor and “call in” to leave me your questions and comments.  You can ask about the iPhone X… and any time management related topics.

5 Reasons to Send 5 Emails Before You Start Your Day

Let Your Email Get Work Done While You Do Other Things

We usually think of it as time waster.

It can dominate your day if you let it.

However, you shouldn’t underestimate email’s potential as a productivity tool and time saver.

Email was intended to let us communicate quickly and directly with others. When used to your advantage, it can be a powerful time management tool.

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Why You Need to Back Up Your Phone Everyday

Make Sure You Protect the Valuable Information on your Phone

We carry everything in our phones these days. And we take those little devices everywhere.

You could say our entire lives are contained in these little gadgets. Your communication, your photos, your contacts, your todos, and more.

What would happen if you lost, broke, or had your phone stolen?

Would it be a big deal and what would you lose? And more importantly, what would you be able to get back again?

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The 4 Key Tools to a Successful Time Management System

One Todo List. One Calendar. One Notebook. And One Address Book.

This article is part 1 of “TMN’s Getting Started with Time Management” Series.

A common productivity question I get asked is, “How do I get started with time management?”

It seems that almost everyone wants to better manage their time. Whether it is to get ahead in their work or to have more time for their personal life, the goal is the same. They want to accomplish more, with less effort, and more organization.

Where to begin?

One of best places to begin to ensure that you have the right tools for the job.

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5 Benefits of Going Offline for a Week

Unplug to Get Recharged

This is a guest post by Kate Thora, a Senior Content Specialist for Uphours, an online resource with information about businesses worldwide.

We all want to be a little more productive in our day-to-day activities.

Whether it’s getting more done at work, or finally completing that project that has been on your to-do list forever, increasing productivity is a seemingly endless struggle.

It can be tough to be more productive, and online distractions can be your biggest time waster. Try unplugging for a week. The benefits you will gain from going offline will make you think differently.

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Apple AirPods: 9 Things I Like and 4 That I Don’t

The Best Apple Product I Have Bought Recently

While everyone is waiting for the next iPhone, there is another great Apple product that many people have overlooked. I am referring to Apple’s wireless earphones, that they call AirPods.

AirPods were released last December, after a short delay. They have been hard to obtain ever since, and are still on a 6-week backorder. A recent survey ranked customers satisfaction at 98% for AirPods. (Truly amazing!)

I have been very happy with my AirPods for the past several months. Today, I want to share what I like about them, and a few things I would like to see improved.

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10 Tips to Make Your Presentations More Productive

How to Stop Wasting People's Time with PowerPoint


Even the word, makes many people cringe.

If you have ever been in an endless PowerPoint presentation, you know exactly what I am talking about.

PowerPoint is supposed to be a great way to present your ideas. Yet, most people are not effective when they use it.

Today, I have 10 tips to help your presentations be more productive.

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