Do your emails go unanswered?
Do you write lengthy explanations about what you need, only to be ignored?
If you want better response rates to your emails, you need to get to the point.
A great technique to ensure that your emails are acted upon is to write them backwards.
Think about the emails you receive.
Ever read a long message, only to get to the end and wonder, “What was that all about?”
What do you do next? You close the message without responding. Or you delete or archive the message.
This is what is happening to many of the messages you are sending, as well.
If you feel like you need to write a book in order to explain your issue, then it shouldn’t be an email in the first place. You are using the wrong medium. That is why your emails are not getting read. They need to be concise and direct.
“Email should be short. And emails should be clear. And emails should be straight to the point.”
To write better emails that actually get a response, you need to be so direct that your messages cannot be misunderstood.
Write Your Emails Backwards
The email mistake made by many is to bury their question at the end of a lengthy text.
In a sea of emails, if your recipient has to spend more than a few moments deciphering your message, it is going to get skipped.
Here is a key tactic to getting your emails read and responded to:
Put the action, request, or most important information in the first line of the email.
In essence, you want to write your email backwards.
Don’t wait until the end of your email to ask your question or to make your request. Instead, ask your question first.
Make it the very first line in your message. Then, add whatever short text you need to support the decision or response. This makes it easy for the recipient to know what you want, and even easier for them to respond.
Even if your email is an informational one, use this tactic by putting the “one thing” that you want the reader to take away as the first line.
Ask First for Better Email Responses
We all receive a daily flood of emails. To get a quick response, make sure you get to the point immediately.
If your message is too long or the request is unclear, it will be put aside or ignored.
Make it immediately clear what the message is about, and easy for the recipient to read and respond.
Write your emails backwards. You will notice a dramatic increase in your response rate.
Question: Are you emails concise and to the point? You can leave a comment by clicking here.