Don’t Call a Meeting When You Should Send an Email Instead

Better Communication Means Fewer Meetings

Have you ever finished a meeting and thought, “Wow. We could have saved a lot of time if we had simply sent an email to the group.”

Instead, 12 people were summoned to a conference room to sit and listen to someone read their homework out loud to the team.

These “bad meetings” are a big productivity waster in most companies.

Look at your calendar. Could your next meeting be replaced with a simple email?

Could Your Meeting Be Replaced with an Email?

Too many meetings are ill-conceived.

Do any of these sound familiar?

  • A meeting to read documents to a group.
  • A get together because the meeting organizer didn’t do their own homework, so they want the team to do it for them.
  • A conference call with so many people that no one bothers to say anything to the audience.

Meetings are for debate, discussion, and decisions. They are not for status checks, recitations, and announcements. (At least not simple ones…)

Email overload can be a productivity waster itself. However, one of the powers of email is that it allows time-shifting of communication. This allows team members to digest messages on their schedule and prevents meetings that interrupt everyone’s work.

Better Communication Means Fewer Meetings

Most corporate meetings could be replaced by better communication.

Don’t call a meeting when an email will do the job better.

Before you send out that next meeting invite, ask yourself if the topic would be better handled by another medium.

Question: Does your company have too many meetings that should be simple communications? You can leave a comment by clicking here.

Invest just 10 minutes a day toward the right ideas, behaviors and strategies to finally be more productive at work…so you can spend less time there! 31 Days, 31 Ways: Daily Tips for Time Management Mastery is my time management course, containing 31 powerful daily lessons and 31 actionable exercises designed to help you take action, reduce stress, and reclaim your time. Click here to learn more.

Please note: I reserve the right to delete comments that are offensive or off-topic.