How to Do the Right Tasks in the Right Order

Tasks in order

You work your todo list all day long.

However, when the day ends you find that several of your most important todos are still undone.

How can that be?

You got many things done, but are left wondering if they were the right things. Looking back, most of your completed items appear to be of low priority and low impact.

The question you need to ask yourself is, “Am I doing the right tasks in the right order?”

The Surprisingly Simple Fix To My Email Stress

Email Trick-1

This is a guest post by Blake Stratton. Blake is a musician and writer in Nashville, whose blog and podcast, Life In The Woods, is all about bringing hope to independent creatives.

How’s your email stress level?
Are you annoyed by how much time email sucks from your day?

Like you, I was frustrated with the power email wielded over my time. Despite all kinds of tools and email management strategies, I was still checking it all the time. You know your “system” isn’t working if you’re doing email in the grocery check-out line.

Have you been there?

Please Take My 2014 TMN Reader Survey

I am always striving to make Time Management Ninja more useful for you.

Today, I want your input and feedback in order to help TMN deliver even more value.

TMN Survey Typeform

Please take a few minutes to fill out the 2014 TMN Reader Survey. This survey went out yesterday via the weekly newsletter, however I am posting it here to maximize its exposure.

By clicking the survey above you can share your productivity needs, wants, and challenges. This will in turn help me provide better material, posts, and topics on TMN.

Four Minute Survey

Your time is valuable.

The survey will take only a few minutes to complete. It is designed to work whether you are on a phone, tablet, or desktop. As well, it is completely anonymous, so you don’t have to provide any personal info.

So, please click the image above or this link to take my 2014 TMN Survey, and help me make TMN even better for you.

Thanks and best wishes,


The Only List You’ll Ever Need to Bulldoze Your Daily To-dos

Today List

This is a guest post by Stef Gonzaga. Stef is a freelance writer and resident blogger at TeamGantt, who writes about productivity, the latest apps, and using one’s creativity for the greater good.

Task management has always been a staple to productivity, yet we often find ourselves warring with our to-dos.

We mourn over the pile of long-forgotten tasks that never ceases to haunt us. We rub our temples over the growing number of items piling up. We feel pressured over a task’s complexity, and so we put it off for another day.

Do You Control Your Tech or Does It Control You?

Technology Control

When your phone rings, what do you do?

You answer it, of course.

If you are like most, you answer it no matter where you are, what you are doing, or who you are with.

When did technology become the controlling factor in our lives?

Why do we drop everything any time our gadgets signal us?

You should be in charge of your tech, not the other way around.

10 Ways to Stop Stressing and Start Being Productive

Stress and Productivity

Is stress taking over your life?

Does it keep you from thinking clearly and prevent you from getting your work done?

You are not alone. A recent survey shows that 83% of U.S. workers feel stressed in their jobs.

Today, I have 10 tips to stop stress and help you get more done.

The Power of “White Space” to Increase Your Productivity

White Space

This is a guest post by Sara Caputo, MA, a productivity coach, consultant, and trainer based in Santa Barbara, California. She is the founder and principal of Radiant Organizing, a professional organizing and consulting company.

They say that the power of advertising is in the “white space.” Your eyes are more likely to be drawn to the pages and ads that have less text and more space around the words. When an ad has just a few words and lots of space around those words, we are more likely to read it and it will have more of an impact on us.  That is the purpose after all.

I believe that this is true in our lives as well.  You know the feeling… you’ve jam packed your calendar from 8 am through 5 pm and haven’t left a single minute to re-group at your desk, eat lunch or get back to anyone that has emailed or called you.  Then, you get to the end of your day and you have to leave to pick up the kids or get to an appointment and you still have a good 3 hours of actual WORK to do.

12 Tips That Got Me Using Evernote Again

Evernote Wordphoto WP

I have been a fan of Evernote for a long time.

(Been a premium member since 2010.)

However, at some point, my Evernote usage tailed off, especially for notes.

I was using Moleskine notebooks for my handwritten notes, and Evernote only for saving articles and reference material.

Recently, I have brought Evernote back as a much larger part of my productivity tool set.

Here are 12 tips that got me using Evernote again as my primary note taking tool.