In the previous posts, we discussed two potential impacts from a poorly designed or implemented time management system: Leak and Creep.
Leak was the loss of information from your system, usually due to inadequate tools to capture it.
Creep was the tendency to add more and more tools to your system.
Today, I want to talk about a third potential impact…Bloat.
Is your time management system too much?
As it sounds, a bloated time management system is one that has grown in size or complexity to the point that it is cumbersome to use effectively. Its awkwardness arises from either too many tools or processes that are excessively complex.
Symptoms of a bloated time management system:
- Too many tools – Too many tools can be a result of Creep. Redundant tools reduce efficiency and create duplication/sync issues for your information.
- Too much complexity – If your system has too many moving parts you will not be able to keep up with it. It will slow you down, and parts of it will be forgotten. Ever find the “other list” that you made and then forgot?
- Too big to be used effectively – This can be a literal thing. I know people who are great with a dayplanner, but it is so big that they only carry it with them sometimes. Your time management system has to be with you…always. No exceptions.
- Wrong tools for the job – You wouldn’t use a hammer to fix a screw, and you wouldn’t use a blank spiral bound notebook for your calendar. These examples are extreme, but you would be amazed what tools people will try to misuse in their systems. Ensure that the tools you select are right for the job.
Too much to handle…