You have lots of great productivity tools to help you stay productive.
Yet, that new day planner is now sitting in a drawer.
And the new gadget that you “had to have” is still in it’s package.
Instead, you end up grabbing the nearest pad of paper or writing things down on Post-It notes.
What’s stopping you from using your time management tools?
Why Aren’t You Using Your Productivity Tools?
I was recently coaching an individual who appeared to have assembled a great time management system.
He had lots of productivity tools. The issue was… he wasn’t using them.
His desk calendar never left his desk.
He had a notebook for notes, but he regularly forgot it at home.
He had an iPad, but barely used it. (And really wasn’t sure how to use it.)
Time management tools like these are meant to boost your productivity. However, they don’t do much good if you aren’t using them.
“Your time management tools can’t help you be productive if you don’t use them.” (Tweet this Quote)
Are your time management tools getting work done or are they sitting idle on a shelf somewhere?
Here are 7 Reasons You Aren’t Using Your Time Management Tools:
- Not the Right Tools For the Job – If the tools you have aren’t suited for the job at hand, you won’t use them. This may sound like common sense. Yet, many businesses wonder why their employees fail to adopt new software and tools. It’s usually because it doesn’t fit the work.
- Too Many Tools – When you end up with multiple tools that serve the same function, inevitably some of them are going to end up sitting on a shelf. Avoid redundancy. Keep things simple by following the Power of 1… one tool for each type of task.
- Not the Right Tools for You – Pick tools that you like and are comfortable using. I call this “Choosing Tools You’ll Use.” It makes all the difference between a tool that gets used and one that ends up forgotten.
- You Don’t Know How to Use Them – Getting the latest shiny gadget won’t do you any good if you don’t know how to operate it. Take the time to learn how to properly use it. If you won’t read the instructions, there are lots of great tutorials online.
- Not Life Oriented – Many individuals stop using their tools because they do not fit into their lifestyle. For example, unless you work entirely from a PC, you wouldn’t want to put all of your info in a desktop based system. Similarly, that new desk calendar may have plenty of space on it, but it’s not portable enough to carry with you. Make sure your productivity tools are life-oriented to your daily activities.
- Too Complex - If your tools are too complicated, you will stop using them. This applies to todo lists that require 37 steps to record a simple task, as well as time management systems that require a flowchart to make decisions. Keep your tools as simple as possible.
- Not Part of Your Habits – Your productivity tools must be part of your routine. When using them becomes habit, they become part of your behavior. The best tools eventually fade into the background and you barely notice that you are using them.
Use Your Time Management Tools
Your time management tools are there to enable you to be more productive.
However, they can’t be of service if they are sitting in a drawer or waiting for you back home.
Make sure you choose tools you’ll use… and then use the tools you choose.
Question: Do you have unused productivity tools? What is stopping you from using them? You can leave a comment by clicking here.