Are you overloaded with projects?
Chances are that you have many simultaneous undertakings.
But, do you know just how many projects without doing a manual count?
How Many Projects Do You Have?
I was recently coaching an individual who was overloaded. He was having trouble keeping up with his work.
Together, we made a list of all of his open projects. It was eye-opening.
He had almost two dozen projects that were “in progress” or not closed out.
He really didn’t have enough time to get all his work done. And the situation wasn’t getting any better, as new projects were starting almost daily.
Are you in the same situation?
How do know when you are overloaded? And how do you keep your projects under control?
Here are 6 Steps to Keeping Your Projects in Check:
- Make a Project Inventory – Knowing your project load is the first step in managing your work. Until you know just how many projects you are carrying, you won’t be able to make prudent decisions about your time and capacity. Make a list of all of your open projects, big and small.
- Close Out Unneeded Projects – Not all projects should continue. Some projects aren’t ever going to finish. Or perhaps, they have become obsolete. Have the fortitude to end them so that you can concentrate on the few important ones.
- Prioritize Your Projects – If you have multiple projects open, (and most of us do), it is important to know their order of priority. When you have to decide between projects, know in advance which one is more important. It makes those last-minute decisions about your time much easier.
- Lay Them Out on a Timeline – A list of projects is good, however, it doesn’t let you see deadlines and how the projects relate on a calendar. Making a timeline of your projects can let you see the order and precedence of your work.
- Delegate or Backburner Some Projects – You can’t do everything at once. If you have more than a few projects, you need to decide which ones to delegate or delay. Too many projects at once leads to none of them reaching the finish line.
- Capture Ideas for Later – You can’t act on every great idea that crosses your mind. (Or you’ll end up with 57 things started and nothing done…) Capture those great ideas and save them for later.
Keep a Tab on Those Projects
Many of these may seem like basic project management. However, individuals and companies fall victim to them each and every day.
Keep tabs on all of your open projects.
Doing so will allow you to know your project load and help you concentrate on your most important work.
Question: How do you manage your project load? You can leave a comment by clicking here.
You can leave a comment by clicking here.