Is An Open Door Policy Killing Your Productivity?

One day, I was holding a meeting in my office with some visiting clients.

Suddenly, without warning, one of my team members walked into the room and asked for a document that she could not find.  It was not urgent and she probably could have found it on her own.

Silly me, I had not thought to close my door.  After her departure, I got up and gently closed the door to continue the meeting.

There were a few audible gasps.  My guests were clearly uncomfortable.  You can do that? You can shut your door?

I was a bit surprised, “Um yes, that is what most doors are for… closing.”

They informed me that at their company, they were not allowed to close office doors.  They have a strict “open door” policy and all managers are expected to keep their doors open.  In fact, one manager had recently been written up for shutting his door.

Now, I was uncomfortable.

What?  Are you serious?  How do you get things done if your doors are always open?

What is an Open Door Policy?

What does an “Open Door” policy mean to you?

Does it mean that your boss’ door is always open?

That they are always open to being interrupted no matter what they are currently doing?

Or does it mean… that your leader is approachable and accessible.  That you know that you can come to them with almost any matter, if you need to.

I choose the latter.

First, because it is about good leadership.  And second, because it is about productivity.

Why would you want your senior leaders being constantly interrupted while they are doing some of the company’s most important work?

I doubt many hospitals have open door policies.

“Um… Excuse me, Doc, I see you are in the middle of a procedure here… but I just had a quick question about my expense report…”

Yet, this in the “always interruptible” environment that many employers expect their leaders to operate in.

Does this make any sense?

Why the Open Door?

The creation of an Open Door policy was originally about leadership.  Specifically, it was meant to address bad leadership.

It was to prevent managers from being inaccessible to their team members.  It was to allow employees to voice their opinions, concerns, and yes, complaints.

Somewhere along the way, this got twisted.

Some HR individual or misguided boss said, “To ensure managers comply, let’s forbid them from physically closing their doors!”

Another genius took it a step further and said, “Let’s just get rid of the doors!”

Or better yet, let’s put everyone in cubicles.  You can see where this is going.

“If you have managers that you cannot trust to close their doors… you need new leaders, not new doors.”

An open door policy should mean that you have the right to walk in my office, that I am approachable, not that the door has to always be physically open.

People should know that a closed door means, “Work in Progress.”  If they have an emergency, they can knock on the door and interrupt.  Lower priorities can be taken elsewhere or wait until a more appropriate time.

It is about setting expectations.  Set expectations that the door will be open when you are available.  Perhaps, even set “office hours” as to when you will be available for conversation.

Closing the Door to Get Work Done

It is not about an open door… it is about open leaders.

And leaders need to get things done, too.

And yes, then we will re-open our door.

Does your workplace have an “Open Door” policy?  How does it affect productivity in your workplace?

No time for time management? Check out my online course designed to jump start your productivity! Take it online on your time and pace. As well, get direct access to me for advice and questions. Get details or enroll now by clicking here!

Please note: I reserve the right to delete comments that are offensive or off-topic.

  • ginidietrich

    I’m so glad you wrote this! I love being accessible to my team, but sometimes I have to get work done. It’s gotten to the point that I come to the office at 6 a.m. just to get all my writing done for the day because my door is always open. It never occurred to me to close the door! I wonder what would happen to the rumor mill if I did that??

    • TMNinja

      @ginidietrich
      Thanks, Gini!

      Isn’t it ironic that because we are worried about the perception of what we are doing behind our closed doors?

      And that we find ourselves coming in early just to get work done?

    • ginidietrich

      @TMNinja I was irritated this morning when trying to finish my blog post at 8:15 and three people were in my doorway shooting the shit. I don’t want to be rude, but I also have stuff I have to get done!

  • robbyslaughter

    There’s a worse impact than killing productivity with an “always interruptible” policy. Doing so also destroys morale.

    Why concentrate on <em>anything</em> if you might be interrupted at any moment? Why try to get work done if you know that others won’t respect your decision to focus?

    After all, if we have an “open door policy” like the one described above, aren’t we saying that all employees should be available 24/7 for anything we need?

    Productivity is the most important factor at work, except for motivation.

    • TMNinja

      @robbyslaughter I agree with you. :)

      It always amazes me when companies mandate an open door policy to the extreme which results in reduced productivity of their senior personnel.

      There has been much discussion lately, that for many companies, the “office” has become the most unproductive place for workers to work.

  • Pattishomeoffice

    some people think “open door” means total access. I agree with you, “open door” is suppose to mean OPEN TO HEARING YOUR PROBLEM. Some Managers say they have an open door, and they might literally have an open door…but the interpretation is lost…they are NOT open to hearing you or open to working out a solution. It is kind of like “whole language” writing in education, in order to facilitate students getting words on a page, someone created whole language spelling…that is why so many students cannot spell. Whole language took the place of phonics teaching. wen became the word when. open door policy, while good in theory, has taken the place of common sense, good management, and personal accountability. wen does not spell when and open door policy does not mean GOOD MANAGEMENT. For both, more training is needed.

  • Pingback: 10 Must Read Examples for Using Your Business Skills to Conquer Life - Sales Blog - Conquer Your Life With These Executive Trainer Top 10 Tips | Engaged Leadership

  • Pingback: คาสิโน

  • Pingback: Open-Door Policies | Working Gal

  • Pingback: 5 Reasons to Close Your Open Door - Let's Grow Leaders

  • Pingback: 7 Popular Communication Myths Debunked — Contactzilla