12 Apps To Effortlessly Keep Your Life In Sync

It seems that our information is spread across an ever-expanding number of devices.

From computers to smartphones to tablets, home to work, and more.

How do you keep your information organized and in sync?

Today, I want to share 12 apps that effortlessly keep me in sync no matter where I am.

Keeping With Your Data

These days it can be a chore to keep up with all your data.

We use multiple devices at work and in our personal lives.

How do you easily access your information, files, and more?

Despite all the advances in technology, mobile devices, and cloud computing …you still find yourself searching for information and files.

Even harder than keeping up with all that information, can be keeping it in sync across your locations and devices.

Too often, I see people resorting to thumb-drives, external backups, or emailing files to themselves. (Do you do these?)

It shouldn’t take that much effort.

12 Apps To Sync Your Life

There are many great apps out there to keep your life in sync.

I use a Mac-centric setup including an iMac, iPhone, and iPad Mini. However, many of my recommendations also work or are available on other platforms.

Here are 12 Apps To Keep Your Life in Sync No Matter Where You Are:

  1. Things – Todos: For tasks, I use Things to keep me on track. It is the perfect blend of power and simplicity. Things does cost more than the freeware out there, but I think it is worth the investment. Get Things for MacThings for iPhone, and Things for iPad.
  2. Drafts – Quick Notes and Idea Capture: For taking quick notes, nothing is faster than Drafts. It sits in the home tray of my iPhone and iPad. When you open it, you are immediately presented with a blank screen to capture whatever quick thought was on your mind. You can later export these “drafts” to many other apps depending on where they belong. Get Drafts for iPhone/iPad.
  3. Day One – Journal: Day One was just named the Top App of 2012 in the Mac App Store. It is a wonderful journaling app that keeps my personal writings in sync across platforms. Get Day One for Mac or Day One for iPhone/iPad.
  4. Workflowy – Workflowy is powerful web-based outlining tool. It works best in a web browser and can capture all of your outlines and brainstorming. There is also an iPhone/iPad app. Get WorkFlowy for iPhone/iPad.
  5. iCloud – Contacts, Calendars, Backup: iCloud keeps my contacts, calendars, and more in sync across my Apple devices. I can capture contact information on my Mac, and it shows up my iPhone & iPad. Not to mention the other services that iCloud provides such as backup and “Find my iPhone.”
  6. Kindle – Books and More: I don’t buy paper books anymore, and Kindle lets me carry all of my reading material with me. It also marks my progress so that I can continue reading on any of my devices.
  7. Asana – Projects: Asana is a web-based project management application. It is simple to use and free for small teams. My virtual assistant and I use it to keep all my TMN projects on track. You can also access it from your iPhone and iPad. Check out Asana.
  8. Spotify – Music:  Spotify forever changed how I manage my music library. In short, I don’t manage it anymore. Nor do I worry about syncing music among my devices. For a small subscription fee, Spotify lets me access any music in their library on any of my devices. Playlists sync across platforms so I always have my favorites with me. See Spotify.
  9. MindMeister – Mindmaps: Mindmaps in the cloud? No problem. Mindmeister is a web-based mindmapping app. You can use it on your computer via the web, and you can also use it on your mobile via their app. Get Mindmeister.
  10. Dropbox – Files: Dropbox is everywhere when it comes to keeping your documents in the cloud. It makes accessing your files simple no matter where you are. You can also easily share files with others. Interesting to note that many of the apps on this list use Dropbox for their cross-platform syncing capabilities. It has become the sync backbone for many applications. Get Dropbox.
  11. Evernote – Notes, Clippings, Etc.: Evernote keeps my notes and clippings in the cloud so that I can get to them no matter where I am. From photos of whiteboards, to meeting notes, to clippings from home, I always know where to find my miscellaneous notes. The recently updated user interface make another reason to take a look at Evernote if you haven’t been using it. Get Evernote.
  12. iaWriter – Writing: iaWriter is a minimalist word processing app. There are no bloated features. Just a super-simple app for writing text documents. It helps keep you focused on one thing. It is my go to app for writing on the iPad. And when I return to my Mac, the my docs are already there. Get iA Writer for Mac and iA Writer for iPhone/iPad.

Staying In Sync Effortlessly

Stop searching for data across your devices.

Let these apps keep your information in sync across your life.

I know that my files and information are at my fingertips, no matter where I am or what device I am using.

Question: What apps do you use to keep your life in sync?

No time for time management? Check out my online course designed to jump start your productivity! Take it online on your time and pace. As well, get direct access to me for advice and questions. Get details or enroll now by clicking here!

Please note: I reserve the right to delete comments that are offensive or off-topic.

  • http://timestudytechnology.blogspot.co.uk/ TMT

    And you can always use pen and paper too….

  • Gustav

    I really like your site, and check it daily for updates on things to save time etc.,but you really have to look up from your iphone/ipad sometime and acknowledge the other platforms, android/windows phone/windows. I realize you live in the Apple cloud and ecosystem, but at least link to the apps you like for all ecosystems if they are available. I use Android, but all things technology, including Apple products. Maybe you can put “5 Productivity apps for Smartphones” instead of “5 Productivity apps for iPhone”. Don’t want to sound like a whiny android fanboy and apple hater, because I am not, but I would like to see some more diversity on your site.

    Regards,

    Gustav

    • http://www.facebook.com/HEERAVANSHI Dipak Desai

      YOU ARE RIGHT, I THINK THIS MAN IS GETTING MONEY FOR PROMOTING APPLE PRODUCTS, WHAT DO YOU SAY?

    • http://www.timemanagementninja.com/ Craig Jarrow

      Gustav,

      Thanks for the positive comment.

      As stated, I personally use Apple products currently. So, I tend to write about what I know.
      I welcome other insights from other platforms.

      That might be a great guest post, Top Android Productivity Apps or something similar. :)

    • http://twitter.com/escameron E.S. Cameron

      I agree, as an Android user, I would LOVE to see more apps for this platform featured on this blog. I need an Android productivity hack!

  • http://twitter.com/Zen_Ken Ken Britz

    I use Evernote, iaWriter, Dropbox and Kindle heavily. I also use iBooks and nook. Wherever I can find a book, that’s where I’ll buy it. I prefer Wunderlist to Things, but I don’t think there’s much difference.

  • http://www.facebook.com/HEERAVANSHI Dipak Desai

    IT’S ALL ABOUT APPLE, MY QUESTION IS THIS THAT ARE YOU GETTING MONEY FOR PROMOTING APPS THAT WORKS ON ONLY APPLE? NOT EVERYONE USING APPLE PRODUCTS.

  • KLE

    I use Rdio instead of Spotify, but same idea. Small fee, all the music you want, tonnes of way to find new artists, can sync to your ipod for when you’re not connected… it’s awesomeness, basically. For lists, I use Wunderlist, but it’s just doing a big update to wunderlist 2.0 so I’m not sure what that iteration will look like yet.

  • http://michaelhyatt.com/ Michael Hyatt

    Craig, it appears you have about three task managers going here: Things, Asana, and Workflowy. How do you decide what goes where?

    • http://alphaefficiency.com Bojan Djordjevic

      Completely agree with the statement :)

    • http://www.timemanagementninja.com/ Craig Jarrow

      Michael, great question. I use each for a distinct purpose.

      Things is my daily todo list and where I keep all my action items. I can quick add a todo via Siri on my iPhone or via Alfred on my Mac. The cloud sync is awesome and keeps Things up-to-date on all my platforms.

      Asana is my team project manager where I collect project materials and steps. I also use it to communicate with my virtual assistant. I don’t use it for action tasks… but add those to Things when I need to do something.

      Workflowy is a great tool that I sometimes use for outlining and brainstorming. I find it a great outliner, but I don’t use it for tasks. I know some others do.

      Hope that helps. It can definitely seem like tool overload at times. :) I try to keep to the “power of 1″ and have only 1 tool for each area of organization.

  • http://alphaefficiency.com Bojan Djordjevic

    I am running Omnifocus / Evernote / iCal. For writing nvALT / Byword / Dropbox combo.

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  • http://www.thedailysaint.com/ Mike St. Pierre

    Hi Craig, great list here! I would add Evernote, Pocket and my new favorite Nirvana (web app and very fast iOS app) for task management.

    • http://www.timemanagementninja.com/ Craig Jarrow

      Mike, haven’t seen that last one. Will have to take a peek.

      Love Pocket! Use it everywhere. :)

  • Sherrie

    I use scrivener – I read your blog entry that mentioned it and bought it right away. I’m writing my thesis for my masters now and it keeps me organized. I love it.

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  • Chris

    Thanks for recommending Evernote. I had seen it once before but passed over it before I could really see its potential value. After some reassessment, I’ve found it to be a perfect new tool for tracking my very busy and often tangential daily life.

    As for unmentioned tools, I’m a big fan of the LiveScribe pen. It’s one of several ‘smartpens’ that allows you to write notes and record audio simultaneously, which for me means I can finally get all the notes I need, even if I don’t catch it the first time (which is often!) Only complaint is the paper’s a bit expensive, but the benefits are worth it.

  • http://twitter.com/arialee410 M L Madrid

    My favorites are Dropbox, Evernote, and Dayone journal, all recommended by you. I will try the rest. So grateful for your site. Thank you!

    • http://www.timemanagementninja.com/ Craig Jarrow

      Thx! Much appreciated. :)

  • http://www.rileyadamvoth.com/ Riley Adam Voth

    Hey Craig, so does this mean that after years (it appears) of faithful Wunderlist evangelism, you have stopped using it – replaced by Things? If so, what’s the selling point over Wunderlist?

    • http://www.timemanagementninja.com/ Craig Jarrow

      Riley,

      Good catch. Yes, I have moved on from Wunderlist.

      I stayed with them into the failed “Wunderkit” experiment, but ultimately had to move on to a more powerful solution.
      Wunderlist is still a great simple app. I prefer Things as it has many additional features without complicating the interface. That being said, Things does cost while Wunderlist is free.

      • http://www.rileyadamvoth.com/ Riley Adam Voth

        Hmm, alright. So one last question about Things then: Does it work well with Google Tasks? I’m a huge fan of Google’s Tasks (I’m a cross platform guy, amongst other reasons), and Im always on the hunt for something that uses and improves Tasks.

      • http://www.timemanagementninja.com/ Craig Jarrow

        Hmm. Not sure if it integrates with Google tasks.

        You could check out their support/help on their website: http://culturedcode.com/things/

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  • Quinton

    Best app around in this category is EasilyDo! (on iPhone). It’s brilliant – reminds you when your Facebook friends have birthdays and can message them for you, also combines duplicate contacts in your address book, automatically alerts you if tomorrow’s weather is going to be bad; you can even set it to automatically give directions to home or work when you leave a place. Love it.

  • http://www.facebook.com/profile.php?id=521292733 Marilyn Rogers

    Craig, Have you had a chance to take a look at the LifeTopix iOS app? It integrates with Dropbox, Google Docs/Drive, Google Tasks, Asana, and Evernote. If you’re using a variety of different tools, it’s a great way to bring all of this information into one place and within context of your daily schedule. You can get an idea of how LifeTopix works with Google Drive/Dropbox/Evernote here: http://lightarrow.com/simple-ingredients-for-productivity-success-lifetopix-evernote-google-drive-and-dropbox . Please let us know what you think if you take a look.

    • http://www.timemanagementninja.com/ Craig Jarrow

      Nope. Sorry, haven’t take a deep look at this tool.

  • danzac

    I’d love to see Drafts sync with iCloud at some point – it’s annoying to have to pay for yet another sync method

    • http://www.timemanagementninja.com/ Craig Jarrow

      I too would like to see some other sync options.

      However, not sure what “paid” option you are referring to.

      • danzac

        Drafts has a sync option with a service called simperium.com/

      • http://www.timemanagementninja.com/ Craig Jarrow

        Yes, that is the backend for Drafts.

        But, does’t have a cost for you as a user of Drafts. :)

        I too would like to see iCloud or Dropbox sync.

      • danzac

        Ahh :-) I saw the name, googled it, saw its pricing, and assumed we had to pay for it :-) I learn something new every day.

  • danzac

    If you’re looking for a great todo app that is cross platform, see 2Do. It is my GTD app of choice.

    Lift is one of my new favs (replaced Habit List). Lose It also syncs (both are mobile only apps).

    IWork apps are still great standards too. And I have 1Password in all my devices.

    • http://www.timemanagementninja.com/ Craig Jarrow

      2Do is a great app.

      I am on Things (by Cultured Code) these days.

  • Ganttic

    These 12 apps to keep life in sync are impressive! Thank you so much for the great share. I’ve been reading your posts and they seem interesting and they are very helpful, too. Keep on updating and best regards!

    My Last Post: Ganttic

    • http://www.timemanagementninja.com/ Craig Jarrow

      Thx, appreciate the kind words. :)

  • http://www.personal-success-factors.com/ steveborgman

    My favorite to do app is ToDoist. Unfortunately, they haven’t developed an IPad version, but I still love the ease and simplicity for organizing my To Dos by project.

  • altagracia27

    Recently I was really, really low on cash and debts were eating me from all sides! That was UNTIL I decided to make money on the internet. I went to surveymoneymaker dot net, and started filling in surveys for cash, and surely I’ve been far more able to pay my bills! I’m so glad, I did this!! With all the financial stress these years, I really hope all of you will give it a chance. – b87o

  • Jennifer Mark

    Good applications for time management. I literally depend on tools for all of my business work and have as such deployed many tools that specifically help me reach to the respective level in managing the time and keep a good track of it. Along with these tools one more tool could also be considered that I have been using, Replicon hours tracking tool

  • Albert Sarah

    Hello friends,i can’t really believe that i am with my Ex-Husband again,after when he broke up with me a year ago,i give thanks to mallam aahil of aahilsolutionhome@gmail.com for helping me
    getting back my man back,I am sarah albert, i am
    from holland and my man name is clement albert,my
    happiness turn to bitterness,my joy turn to sorrow,my love turn to hatred,when my husband broke up with me,I was so frustrated and i could not know what next to do again and i could not concentrate any
    more, i love my husband so much but he was cheating on me with another woman and these makes him broke up with me so that he can be able to get marry to the other lady and this lady cast a spell on my husband to make him hate me and my kids and this was so critical and I cry all day and night for God to send me a helper to get back my man,until i went to denmark to see a friend and who was having the same problem with me but she latter got her Husband back and i asked her how she was
    able to get her husband back and she told me that their was a powerful spell caster in Africa name mallam aahil that he help with love spell in getting back lost lover’s back and I decided to contact the same mallam aahil and he told me
    what is needed to be done for me to have my man back and i did it although i doubted it but i did it and the mallam told me that i will get the result after 48hours, and he told me that my husband was going to call me by 7pm in my time and I still doubted his word, to my surprise my husband really
    called me and told me that he miss me so much,Oh My God i was so happy, and today i am happy with my man again and we are joyfully living together as one good family and I thank the powerful spell caster mallam aahil of aahilsolutionhome@gmail.com, he is so powerful and I decided to share my story on the internet that good spell casters still exist and mallam aahil is one of the good spell caster,who i will always pray to live long to help his children in the time of trouble, if you are there and your lover is
    turning you down, or you have your husband moved to another woman, do not cry anymore contact the powerful spell caster mallam aahil on his email:
    aahilsolutionhome@gmail.com and he will answer you, I am a living testimony and i will continue to testify of his goodness in my family,he turn my family to paradise and today we are all happy together,mallam aahil i say a big thanks in a million times sir.

  • Albert pinto

    My favorite project management app is Proofhub.com . Has great features and services. You can also consider it for this list.

  • http://www.goboxi.com Goboxi

    I know, as Goboxi, we’re a little biased, but we would argue: Goboxi! Automated task lists keeps you focused on completing tasks, not managing them. Once the full release comes, you’ll be able to use a desktop version of Goboxi AND Goboxi on your phone!

    • Brandon Jamall Thomas

      HELLO EVERY ONE

      I WILL ALWAYS TESTIFY OF THE GREAT AND MIRACLELUS WORK OF LORD GBUKA IN MY LIFE AND THAT OF MY FAMILY,IT WAS A MEMORABLE EVENT I WILL FORGET SO SOON…..IT ALL STARTED WHEN I SPOKE BADLY TO MY WIFE ABOUT HER MOTHER BECAUSE SHE DID NOT BUY A GIFT FOR MY DAUGHERTY ON CHRISTMAS DAY 2015.MY WIFE DOES NOT WANT TO FORGIVE ME AND MY DAUGHTER EVEN THOUGH WE HAVE APOLOGIZED TO HER AND HER MOTHER..HE WAS TREATING TO DIVORCE ME..AND SHE SAID SHE HAS DRIFTED AWAY FROM ME BECAUSE OF THE PROBLEM WE HAVE..SHE NOW SPENDS TIME WITH HER MOTHER….THEN I TURN TO LORD GBUKA OF lordgbukasherine34@gmail.com AND HE TOLD ME NOT TO WORRY THAT THEY WILL COME BACK TO ME AND APOLOGIZE TO ME AND MY DAUGHTER…IMMEDIATELY THE SPELL WAS CASTED MY WIFE CALLED ME TO APOLOGIZE TO ME ON THE PHONE AND BEGGING ME TO COME BACK INTO MY LIFE AGAIN…

      CONTACT LORD GBUKA NOW On lordgbukasherine34@gmail.com or CALL HIM NOW +2347059814466

  • cacelotto

    I too discovered Workflowy and it improved my work life. I use Expensify to track my expenses, Rememberthemilk as a todo list and, well, as the question is “what apps do you use to keep your life in sync?”, I sync with my wife’s life with Out of milk: she orders and I go and pay.

  • Magret Dawson

    Good day.I just want to use this means to talk about a good news to the entire world on how i got my husband back.I was going crazy, mad and confuse. when my husband left me for another woman last month,But when i met a friend that introduce me to High priest ozigididon the great messenger to the oracle that he serve,I narrated my problem to High priest ozigididon about how my ex love left me and also how i needed to get a job in a dream company.He only said to me that i have come to the right place were i will be getting my heart desire without any side effect.He told me what i need to do,After it was been done,In the next 24 hours, My ex called me on the phone and was saying sorry for living me before now, my lovely husband called me to be pleading for forgiveness,I was called for interview in the company were i needed to work as a senior officer..I am so happy and overwhelmed that i have to tell this to the entire world to contact His highness High priest ozigididon at the following email address and get all your problem solve..No problem is too big for him to solve..Contact him direct on: highpriestoziigididon@gmail.com and get your problems solve like me.

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  • http://uternity.me/ Durrani Uternity

    Great apps..i have learned more from this blog about apps.Dropbox is also very useful for saving your files.The Dropbox client enables users to drop any file into a designated folder. The file is then automatically uploaded to Dropbox’s cloud-based service and made available to any other of the user’s computers and devices that also have the Dropbox client installed.

  • Brandon Jamall Thomas

    I WILL ALWAYS TESTIFY OF THE GREAT AND MIRACLELUS WORK OF LORD GBUKA IN MY LIFE AND THAT OF MY FAMILY,IT WAS A MEMORABLE EVENT I WILL FORGET SO SOON…..IT ALL STARTED WHEN I SPOKE BADLY TO MY WIFE ABOUT HER MOTHER BECAUSE SHE DID NOT BUY A GIFT FOR MY DAUGHERTY ON CHRISTMAS DAY 2015.MY WIFE DOES NOT WANT TO FORGIVE ME AND MY DAUGHTER EVEN THOUGH WE HAVE APOLOGIZED TO HER AND HER MOTHER..HE WAS TREATING TO DIVORCE ME..AND SHE SAID SHE HAS DRIFTED AWAY FROM ME BECAUSE OF THE PROBLEM WE HAVE..SHE NOW SPENDS TIME WITH HER MOTHER….THEN I TURN TO LORD GBUKA OF lordgbukasherine34@gmail.com AND HE TOLD ME NOT TO WORRY THAT THEY WILL COME BACK TO ME AND APOLOGIZE TO ME AND MY DAUGHTER…IMMEDIATELY THE SPELL WAS CASTED MY WIFE CALLED ME TO APOLOGIZE TO ME ON THE PHONE AND BEGGING ME TO COME BACK INTO MY LIFE AGAIN…

    CONTACT LORD GBUKA NOW On lordgbukasherine34@gmail.com or CALL HIM NOW +2347059814466

  • Wimberly William

    My passion for love and life has made me to take to the Internet to

    warn Internet users particularly those in search of solution to their

    problems to beware of and avoid comments about spell caster that can

    use their magical power in helping you out with your problems. I don’t

    want anyone to be fooled because i was a victim of this fraudsters

    who claimed to be spell casters. I am Wimberly William and i was having

    a difficult time in my relationship as my wife couldn’t give birth to a

    child. Although my wife and i loved each other very much as it were.We kept on

    hoping and for 6 years there weren’t any sign of breakthrough .As days

    goes by,i will always weep because at that time i was really down.

    Even though my wife tried to always be by my side,only time would

    tell as we couldn’t cope with pressure coming from friends and she had to leave

    me for another man. I was now left to face my problem alone even

    though my mom would always talk to me and console me on phone. Things

    went from bad to worse when i was sacked from the private organization

    i was working because been happily married was a criteria that was

    needed and that i was now lacking owing to my failure to have a child that has made my

    wife leave me for another man leaving me single. I kept on

    searching and hoping i would find a solution to my problem but there

    wasn’t any coming. I contacted lots of spell caster as i saw them on

    the Internet but all were scams as they demanded money from me

    frequently and nothing happened. i had to relocate from Texas city

    United state to Jamaica where my mom was residing and also because i

    became racially abused because of my color .I spent 4 months with my

    mom and together we kept on looking for solution still to no avail.

    There came a faithful day when i met my high school mate who knew i

    was happily married and living in Texas city United state with my

    wife and had to ask why i flew back to Jamaica. I explained my

    problem to her and with sincere desire in wanting my problems solved

    she led me to DR JAMIN ABAYOMI. Although i was doubtful but soon as i

    explained my problem to him,he laughed and gave me a maximum of

    72 hours for my wife to come back and for she go give birth. I

    did all i was asked to do which included me traveling back to Texas

    city United state. I traveled back to Texas city united state,on my

    arrival during the early hours of the morning,my phone rang and guess

    who?it was my wife who called asking for my forgiveness and saying

    she was coming back home. She came few hours later and on her knees she

    pleaded for forgiveness. Although it was a tough decision for me to

    make because of all the pains i have been through. I love her and

    needed her back so i had no option but to forgive her. We sat together

    and while she was resting her head on my chest we had romantic

    conversation and talked about things that we have never spoken about

    and like husband and wife the urge came to have sex and we had sex for

    a very long time that day. The next day which was still within the

    72 hours given by DOCTOR JAMIN ABAYOMI she felt something different in her

    body and immediately she went for a check up and to our greatest

    surprise,she was pregnant. How possible could this be but it happened

    and am very thankful also my skin color that made me racially abused

    was changed to the preferred and now we are now happily married again

    and no racial discrimination. All thanks to DR JAMIN ABAYOMI for his

    solution.

    ARE YOU FACED WITH SIMILAR PROBLEM OR ANY KIND OF PROBLEM.PLEASE KNOW

    THAT DR JAMIN ABAYOMI isn’t on the Internet so kindly contact him via

    EMAIL: drjaminremedy@outlook.com